Done-for-you · in-house · limited client slots
We run your books.
You run the job.
Monthly AP/AR, paperwork, and compliance tracking — entered, tracked, and reported by people who know construction money. Bookkeeping and data entry, done right, on a schedule.
We do the bookkeeping. We don’t make the calls.
We enter, code, organize, and report on the financial paperwork of your jobs — accurately, on a schedule, from the documents you give us. We are notyour CFO, your CPA, or your finance department. We don’t file taxes, give financial or tax advice, sign on your behalf, or move money without your written approval. If a report needs a document you haven’t sent, the report says so instead of guessing. You and your CPA make the decisions; we make sure the numbers you’re deciding with are right and on time.
The flagship
We run your AP/AR. Every month.
Invoices in, payments prepared, pay apps out, books clean, reports on your desk. Every tier runs the same AP/AR — the difference is your volume, how often you get reports, and who picks up when you call. Tap any i to see exactly what a line includes.
Starter
$495/mo
Up to 50 invoices · 10 vendors · 5 active jobs a month
- Accounts payable — invoices coded, entered, payment run prepared for your approval
- Accounts receivable — pay apps and progress billings prepared, sent, and tracked
- Vendor, customer, and cost-code records kept current
- Monthly reports: job cost, AP aging, AR aging
- Email support — reply within one business day
Growth
Most chosen$895/mo
Up to 100 invoices · 25 vendors · 10 active jobs a month
- Everything in Starter
- Lien waivers and compliance documents tracked against every payment
- Bi-weekly reports + cash-flow watch
- Phone and email support — reply within one business day
Professional
$1,395/mo
Up to 200 invoices · 50 vendors · 15 active jobs a month
- Everything in Growth
- Retention tracking through closeout
- Weekly reports + a one-page weekly summary
- A dedicated coordinator who knows your jobs — reply within one business day
Your software, our hands. We work inside your accounting software — QuickBooks (whichever version you have), plus Procore or Bill.com if you already use them. The subscriptions stay in your name; we work with view-and-record access.
Your rate is locked for the engagement and rises no more than 5% a year. Need more volume? Custom tiers start at $2,495/mo.
Lowest-friction start
Paperwork concierge.
Send us the document you need — pay apps, lien waivers, change orders, certificates, letters — and get it back completed, formatted, and ready for your signature. No software access needed. Turnaround: one to two business days per document.
Basic
$95/mo
10 documents a month
Enhanced
$195/mo
25 documents a month
Complete
$325/mo
50 documents a month
Stay bondable
Compliance guardrail.
The paperwork that gets you removed from a job if it slips — tracked for you every month.
- Subcontractor compliance & insurance certificates
- Lien waiver collection & tracking
- Retention tracking through closeout
- Certified payroll (prevailing-wage jobs)
From $350/mo
À la carte · fixed fee
One-time work. Two prices.
The data you already have — estimates, jobs, schedules of values, vendors, invoices — entered into the system correctly, so billing, pay apps, and reports come out right. A number you know before we start.
Member price applies to active Subtle Network members ($149/mo). Anyone can book this work; members pay the lower rate.
| Service | General | Member |
|---|---|---|
| Your books into QuickBooks Existing jobs, vendors, open invoices, and cost codes entered correctly — and Bill.com connected if you use it — so month one runs clean. | $750 | $650 |
| Your jobs into Procore Budgets, commitments, and schedules of values entered from what you already have. Only if you already use Procore. | $995 | $850 |
| New job setup Your estimate becomes the budget, the schedule of values goes in right, cost codes assigned — ready to bill from day one. | $500 / job | $425 / job |
| Bid / proposal financial review The numbers checked for math, completeness, and consistency before you submit. A review, not advice on whether to bid. | $1,200 / bid | $995 / bid |
| Change order impact What a change does to the budget and the billing, documented. | $200 / CO | $175 / CO |
| Project closeout Retention, final billing, and what the job actually made — closed out and documented. | $750 / job | $650 / job |
| Emergency cleanup Pay app stuck, lien deadline this week, books six months behind — we stabilize it fast. | $500 + $150 / hr | $425 + $125 / hr |
How it works
01
Free 30-minute consultation
We talk through where it hurts — invoice volume, vendors, what's late, what's owed.
02
Fit check & written proposal
You get a plain-language proposal with the exact scope, limits, and monthly number. The number you see is the number you pay.
03
90-minute kickoff
View-and-record access to your books, your vendor list, your open jobs. We map your process and your document flow.
04
Four-week implementation
By week four your AP/AR runs on a schedule — and you get your evenings back.
Free guide
The Construction Financial Coordination Revolution.
How contractors stop losing $50K a year to financial chaos — the whole system, in plain language. Yours for an email.
The fine print, in plain English
How we protect you — and the work.
Written proposal before any work
Scope, limits, and the monthly number in writing. No verbal quotes, no surprises on the first invoice.
View-and-record access. Always.
We work inside your books with access to see and enter. We never hold your banking logins or move money without your written approval.
Done in-house, by construction people
Your AP/AR is handled by people who know pay apps, retention, and lien waivers — not offshored, not a bot.
Scope limits are real
Each tier has an invoice, vendor, and job ceiling. Go over and it's simply billed at $5 per invoice, $10 per vendor, $25 per job — so the price never quietly creeps in either direction.
Fair terms, both ways
Billed monthly in advance, net 15. Twelve-month engagement with a 90-day out for either side. Annual increases capped at 5%.
Limited client slots
We take on a set number of clients so every one of them gets the one-business-day response we promise. When the slots are full, there's a waitlist — not a slower service.
Start here
Book your free consultation.
Thirty minutes with Subtle Blessing. You’ll leave knowing exactly what it would take — whether or not we work together.