Done for you · by consultation
Financial coordination for contractors.
The paperwork, handled.
Pay apps, invoices and compliance tracking, coordinated, prepared and entered by people who know construction paperwork. On a schedule, from the documents you give us.
We coordinate the paperwork. You run the business.
We coordinate, prepare and enter the financial paperwork for your jobs. We don't make business or financial decisions for you. We're not your CPA or financial advisor: no reconciliations, no tax filing or tax advice, and we don't sign for you or move money without your written approval.
The monthly plans
Four tiers. One kind of work.
Every tier coordinates the same paperwork. The difference is your volume, how often you get reports, and how much of the follow-up we carry. Each tier includes everything in the tier below it. Tap any i to see exactly what a line includes.
Starter
$525/mo
0–50 invoices · 2 active jobs · 7 vendors
- Invoices coded and entered into your system; payment run prepared for your approval
- Pay apps and progress billings prepared, sent, and tracked
- Vendor, customer, and cost-code records kept current
- Monthly reports: job cost, AP aging, AR aging
- Scheduled email reminders to your vendors and subs for paperwork owed
- Email support
Growth
Most chosen$995/mo
51–100 invoices · 6 active jobs · 15 vendors
- Everything in Starter
- Lien waiver tracking against every payment
- Bi-weekly reports with a cash-flow watch
- A scheduled check-in call every two weeks
- Priority response
Professional
$1,795/mo
101–150 invoices · 10 active jobs · 25 vendors
- Everything in Growth
- Retention tracking through closeout
- Weekly reports with a one-page summary
- A named coordinator who knows your account
- Phone follow-up with vendors and subs to collect or confirm paperwork owed
Partner
$2,495/mo
151–250 invoices · 15 active jobs · 40 vendors
- Everything in Professional
- An assigned coordinator
- Subcontractor compliance and insurance certificate tracking
- Certified payroll on prevailing-wage jobs
- Larger limits
Above Partner? Book a consultation for a custom quote.
Billed monthly in advance, on your start date.
Every client starts on Starter. Your tier is reviewed each quarter based on your volume and can move up or down.
Priority response: your coordinator answers Growth, Professional and Partner clients first, every business day.
Need something not listed here, like additional document handling or other paperwork services? Book a consultation and we'll scope it with you.
Ask Subtle is an assistant that answers process questions any time: what documents to send, how intake works, what a lien waiver needs. It does not read your files or answer questions about your balances, deadlines, or money owed. Those go to your coordinator.
Lowest-friction start
Paperwork Concierge.
A monthly plan for the documents that pile up between jobs: the waivers, the certificates, the letters. Send us what you need and get it back completed, formatted, and ready for signature. No software access needed.
One completed form or letter is one document. Monthly plans only; we don't bill by the document.
Basic
$95/mo
Up to 10 documents a month
Enhanced
$195/mo
Up to 25 documents a month
Complete
$325/mo
Up to 50 documents a month
What the Concierge handles
- Lien waivers
Conditional and unconditional, filled out, with outreach and follow-up for signature and notarization.
- Insurance certificates and subcontractor paperwork
Requested from your subs and prepared for your file. We don't issue certificates.
- Standard letters
Payment reminders, notices, and document requests.
Not Concierge work: pay applications, change orders, and certified payroll. Those live in the monthly plans or are scoped in your consultation.
Need something not listed here, like additional document handling or other paperwork services? Book a consultation and we'll scope it with you.
Start with a consultation →One-time work
Need one thing done, once?
Pay applications, change orders, new job setup, project closeout, certified payroll, cleanup and system entry are scoped and priced in your consultation. The tiers are bundles; the same work can still be added on its own.
How one-time services work →How it works
01
Free 30-minute consultation
We talk through where it hurts: invoice volume, vendors, what's late, what's owed.
02
Written proposal
A plain-language proposal with the exact scope, limits, and monthly number. The number you see is the number you pay.
03
Kickoff
View-and-record access to your system, your vendor list, your open jobs. We map your process and your document flow.
04
Four-week implementation
By week four your pay apps, invoices and compliance tracking run on a schedule, and you get your evenings back.
Free guide
The Construction Financial Coordination Revolution.
How contractors stop losing $50K a year to financial chaos — the whole system, in plain language. Yours for an email.
In plain English
How we protect you, and the work.
Written proposal before any work
Scope, limits, and the monthly number in writing. No verbal quotes, no surprises on the first invoice.
View-and-record access. Always.
We work inside your accounting or billing system and your project management software with access to see and enter. The subscriptions stay in your name. We never hold your banking logins or move money without your written approval.
A supervised team of construction people
Done by our own supervised team of construction people, trained in the trade, with a named coordinator checking the work.
Vendor contact, on your behalf only
Every plan sends scheduled email reminders to your vendors and subs for the paperwork they owe you. Professional and Partner add phone follow-up. Either way, we only collect or confirm paperwork; we never negotiate or make decisions for you.
Scope limits are real
Each tier has an invoice, job, and vendor limit so you always know what you're paying for. Your tier is reviewed each quarter against your actual volume.
The fine print
Terms are in your written proposal.
Start here
Book your free consultation.
Thirty minutes with Subtle Blessing. You’ll leave knowing exactly what it would take, whether or not we work together.